policy governance

Meet Our New Board Members!

In June this year, we welcomed five new directors to our Board: Barbara Hofer, Caryne Eskridge, Cody Mears, Erika Dunyak, and Zan Goldblatt. They have jumped right into learning about our Board’s policy governance system, helping decide on this year’s patronage dividend, monitoring the annual Ends Report from our General Manager, and much more. Current Board Member Ollie Cultrara checked in with them to learn how they are bringing their unique perspectives to board governance work on behalf of MNFC member-owners. (Some of their comments were edited for clarity and brevity.)

 

What’s something that has surprised you in your first few months on the Board?

Barbara: I did a training with other new board members from around the country and was surprised to find out how unusual our Co-op is compared to many others. Many co-ops are struggling both financially and in terms of member involvement. We are thriving financially, we are able to refund patronage dividends to our member-owners, and we have competitive elections for our Board. I’m proud of what our members, managers and staff have created and nurtured over these many years, and I’m honored to be part of a group so committed to sustaining that success.

Cody: It has been exciting to learn more about how MNFC is meeting our Ends statement on Environmentally Sustainable and Energy Efficient Practices. Many efforts are being made to increase the usage of reusable containers as well as partnering with producers that have their own reusable totes, apple crates, etc. It’s been eye-opening to learn about the larger efforts of waste diversion for things like plastic film and cardboard due to the sheer volume of these materials that MNFC encounters on a daily basis.

Erika: I’ve been so impressed by the community and engagement of the Board. The Board members prioritize their positions on the Board and create space for folks to contribute and to learn. It’s a truly collaborative and respectful group of people.

 

What other hats do you wear, and how do those aspects of your life influence the perspective you bring to the Board?

Zan: Mother, Farmer, Communitarian; with those hats how could I not love the Co-op? As a parent I want to be sure I have great food to feed my kids. Maybe they don’t always eat it, but at least I tried! As a farmer I want to support my colleagues; I know how hard they work to put food on my table because my family works just as hard to put our lamb on theirs. As a communitarian, I am driven to invest in the things that make Addison County great. Part of loving the Co-op means doing my part to join in and make sure it stays vibrant.

Caryne: In all of my roles—pastor, mental health worker, and individual—building community is at the heart. I bring lots of experience in group dynamics and group processes, especially around accountability and repair. I got excited about running for the Board when I learned that the MNFC is a cooperative first, and a grocery store second. I’m looking forward to learning more about how that reality frames the work of the Board and of the MNFC more broadly.

Barbara: I’m a research psychologist writing about science denial, with strong concerns about climate change, and I’m appreciative of the Co-op’s deep commitment to environmental issues—and I think we could do better yet.

Cody: Between being a member-owner, working with outdoor retailers during my day job, and helping out on my family’s farm, the perspective I bring to board work is often seen through a few different lenses. I am leaning on my strong understanding of the retail environment and what it means to be a producer as I shape my approach to board work.

Erika: I’m an attorney, an entrepreneur, and an educator. My role on the Board gives me space to use all of these skills, whether we’re analyzing financial data to inform patronage dividend decisions or we’re ensuring our corporate governance compliance. I deeply understand the framework of cooperative structures and cooperative decision-making. It’s so fun to bring that expertise to the on-the-ground board meetings.

 

What does Cooperative Democratic Ownership mean to you?

Caryne: In January 2022, a few months after I moved to Vermont, I heard a Brave Little State podcast episode called “Why are Vermont co-ops so successful?” The journalists covered the history of co-ops in Vermont, founded on the idea that when neighbors come together they can meet more of their needs than if they acted alone. This remains quite a radical idea, and yet I witness it proven true over and over. MNFC is part of this tradition, and I love that this model keeps the purpose of the Co-op’s existence in the hands of the community. I ran for the Board because I want to learn more about how this model works and because I would love to see the “Democratic” element become even more active and broad.

Erika: My professional life centers on co-ops, so I think about this a lot. “Cooperative” says to me that, even while we don’t all agree, we have mutual respect and are working toward shared outcomes. “Democratic Ownership” means that the interests of the enterprise are held collectively, by all those who use the cooperative. That’s such a special thing. Business ownership is increasingly consolidated as mega corporations undercut prices and convenience while paying subsistence wages and emptying our downtowns. The success of MNFC is a testament to Addison County’s support of itself over Wall Street. We are all part of a resilient economy that feeds itself (literally and figuratively).

Ollie Cultrara

Your Board, Getting Involved In Co-op Governance

After attending our Co-op’s Annual Meeting in September, I wanted to take the opportunity as Board Development Chair to share with all of our member-owners more about how our board works, what we do, and how you can get involved. Of course, it’s never too early to consider running for the board so I hope you will take this as an open invitation to learn more!

The board is composed of 11 members who are elected to serve three-year terms. In May 2023, four positions will be up for election. We anticipate that we will have a mix of incumbents running as well as open spots. The board is made up of board members who live all over Addison County and hail from around the world. We have a blend of backgrounds including teachers and professors, farmers, community engagement specialists, artists, parents, nonprofit directors, and folks working in public service. This diversity of backgrounds and skills makes our board stronger. Further, we all have in common a passion for the Co-op and our democratic principles.

You may wonder: what does the board even do? The board has three primary roles: 1) to represent the 5000+ member-owners of the Co-op, 2) to oversee and support the general manager, and 3) to provide strategic and financial oversight for the Co-op. Board members craft and monitor policies that ensure our Co-op is meeting our mission and our ends. As you know, the Co-op recently underwent a big leadership transition, with Glenn Lower retiring in March after 28 years at the Co-op and Greg Prescott starting as our new General Manager on April 1st. Our role, more than ever, is focused on ensuring a smooth transition and the continued strong financial and community-focused position of the Co-op.

Each year, we are committed to recruiting new board members to make sure we have fresh voices to bring diverse perspectives to the boardroom. We see that both institutional knowledge from longer-serving board members and fresh perspectives from newer board members are equally valuable. As a board, we are committed to JEDI (justice, equity, diversity, and inclusion) work, not just in board recruitment but in holding these values central across all of our work. We are working hard to ensure our Co-op is increasingly a more welcoming, equitable, and inclusive space for all member-owners, and we believe that diversity among board members is essential to our work.

I love serving on the Middlebury Natural Foods Co-op Board. I believe that Co-ops are integral partners in a sustainable food system and our Co-op is a key partner to this vision locally. I have been honored to participate in the democratic processes of our Co-op and am excited to be able to support others in keeping more dollars and decisions local!

If you are interested in learning more, please don’t hesitate to reach out —we always love to hear from our fellow members. If you have thoughts or questions to share with the board, please let us know: board@middlebury.coop. And if you want to run for the board, you can learn more here. Applications are due March 12, 2023.

Erin Buckwalter is Chair of the Board’s Board Development Committee.

Touring A Monthly Co-op Board Meeting

As co-op owners, you elect directors to the Board, who work on your behalf. Most of that work is done at the monthly board meetings, bi-annual board retreats, committee meetings, and several ad hoc meetings each month. On the fourth Wednesday of each month at 6:30 pm, you will find the Co-op Board of Directors around a table munching on tamari roasted almonds and sliced apples doing what they do best – guiding the health and well-being of this vibrant member-owned Addison County institution. As the Co-op Board President, it’s my job to compile an agenda for each monthly board meeting and post it, along with other reading or reference material, in the form of a board meeting packet. The content is collected from various sources; by the time the board packet is posted to our web-based collaboration tool, it’s a 20-50 page document.  Packets are posted the week before board meetings to allow for plenty of study time. Frequently, they contain financial data in spreadsheet form that requires special attention.  Here’s an example of a typical Board Meeting Agenda.

Meetings have a consistent flow from month to month and always start with a final agenda check. (Everything here that should be? Anything that shouldn’t?) We always discuss any matters brought to our attention by you either in person or through a conversation with a board member as our second agenda item. Next, we review the previous month’s meeting minutes and make any corrections or clarifications (although Victoria writes such good minutes, this doesn’t take long). Then we vote to accept them for the permanent record.

After these first few tasks, we often turn to monthly policy monitoring chores. Our system of Policy Governance involves adhering to policies that direct the activities of both the board and general manager. This is done through a regular schedule of monitoring to ensure compliance. Learn more about Policy Governance here. (http://www.policygovernance.com/model.htm) If it’s a Governance Policy (GP), we review it and decide whether, as a board, we are in compliance. (We usually are.) If it’s an Executive Limitation (EL), we review the report that Glenn has provided to demonstrate his compliance and decide whether we agree. (We nearly always do.) At around this point, we discuss the monthly “GM Report” for a while. This report is not about policy compliance, but is informative and designed to give the board insight into the “under the hood” workings of our co-op, as well as views of “the big picture”, such as what is happening regionally and nationally in the world of food co-ops and in the market conditions that affect us.

With any luck, we’re halfway through the meeting now and turn to a list of timely or topical agenda items. These might include updates from committee chairs; retreat planning; expansion project details; board training and education; and communication and outreach. The impressive part of a monthly board meeting is the quality and dedication each member brings to his or her commitment to representing the Co-op. By 8:20, we review next steps, tasks, assignments and due dates before we adjourn and head home at 8:30.

Tam Stewart is our current Board President.  Do you have any questions about the Board and how we do our work? Write anytime with comments, questions or suggestions: tam@middleburycoop.com.